The List By field in the lower right corner of the Data Entry dialog box allows you to decide how you want an entry to be listed in layouts based on the Address Book or Rotary File Card layout types. These include the pre-set Address Book, Mini Address Book, InstaBook, Phone List, and Rotary File Card layouts as well as any new layouts based those two types. List By is not available for the Envelopes or Labels layout types.
List By allows you to display and print an entry in up to three ways, by name, company, or profession. In Layout mode, the entry appears once for each list by setting. (Browse mode is unaffected.) For example, if you want to print rotary file cards for Stanley Applebaum, proprietor of Nova Hardware, by name and by company, check the Name and Company List By boxes. Select the Rotary File Card layout from the Layout submenu and then select List By from the Sort submenu under Search. When you look at your file in Layout mode, the entry will appear twice: once among the A’s as “Applebaum, Stanley,” and once among the N’s as “Nova Hardware.”
Each entry must have at least one List By setting. To select or deselect a setting, click the box next to it, or press Tab to move to the List By field and then type N, C, or P. (If you have changed the Company or Profession field names, type the initial letter of the field.)
The field(s) selected for List By should have data in them. Address Book Plus will turn off a List By setting if the field it refers to is empty.
If you forget to set a List By option, Address Book Plus will set one for you, using the first of the three fields that has data in it. For example, if you have entered a company, but not a name, the setting will be List By Company.
To sort entries by their List By setting, select List By from the Sort submenu under Search. List By sorting is only available when you are in Layout mode. See the main topic “Sorting” for more information on sorting entries.
